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How to Import Data in Outlook 2019

If you are Importing Data from an older version of Outlook, accessing archived files, or transferring your mailbox items on to a different computer, Outlook 2019 and Outlook 2016 has very similar steps on how you can import your data to your Outlook 2019.

Important: By following the steps below would mean that you have already done the initial process of Exporting your Data from your Outlook.

How to Import Data in Outlook 2019

Step 1. Open Outlook 2019 on your desktop and from your Home window, click on the File tab.
home and file tab to import data on outlook
Step 2. Click on Open & Export option, then select on Import/Export.
how to access import data window on outlook
Step 3. On the Import and Export Wizard window, select Import from another program or file option and click the Next button.
how to import data wizard window on outlook
Step 4. Select the Outlook Data File (.pst) option and click the Next button.
how to import data on outlook select file type window
Step 5. Click the Browse button to locate the .pst file and choose from the options below to apply to your imported files, then click Next.

  • Replace duplicates with items imported
  • Allow duplicates to be created
  • Do not import duplicates
how to import data on outlook select location
Step 6. Select the top-level folder and ensure that the Include subfolders option is selected, then select the destination of the .pst file to be imported, and click the Finish button.
import data on outlook select folder to move files to

If you are Importing Data in Outlook on a different platform like Mac, visit this linked guide to learn how to Export Data or Import Data in Outlook 2016 for Mac. Please let us know if you need further assistance or if you have any questions. We'd love to help!

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