{"id":38899,"date":"2021-11-18T16:25:47","date_gmt":"2021-11-18T08:25:47","guid":{"rendered":"https:\/\/www.crazydomains.com\/learn\/?p=38899"},"modified":"2021-11-23T12:28:43","modified_gmt":"2021-11-23T04:28:43","slug":"guide-microsoft-teams-meeting","status":"publish","type":"post","link":"https:\/\/www.crazydomains.com\/learn\/guide-microsoft-teams-meeting\/","title":{"rendered":"Your Guide to Setting Up a Microsoft Teams Meeting"},"content":{"rendered":"<p><span data-contrast=\"none\">Virtual meetings have become integral to running a business since COVID-19 force-launched the work-from-home (WFH) set up in 2020.\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Yes, sure, many companies\u00a0have\u00a0implemented remote work\u00a0before. But\u00a0we can all agree that\u00a0WFH\u00a0had its trajectory rise as cities went into lockdown.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Considering the innumerable advantages the remote working model offers businesses, WFH has\u00a0even\u00a0become a norm\u00a0for companies worldwide.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">This means that a large number of businesses will continue to operate remotely\u00a0or adapt a more hybrid workplace\u2014making online collaboration\u00a0tools\u00a0a necessity.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Teams is an excellent tool for global companies, in-office teams,\u00a0and remote teams.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">So,\u00a0in this article, we will talk about how a first-time user can set up a Microsoft Teams meeting.\u00a0This would help you connect with your teammates, clients, and partners.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"none\">How to Setup a Microsoft Teams Meeting<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-38901 size-full\" src=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/How-to-Setup-a-Microsoft-Teams-Meeting.png\" alt=\"How to Setup a Microsoft Teams Meeting\" width=\"728\" height=\"365\" srcset=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/How-to-Setup-a-Microsoft-Teams-Meeting.png 728w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/How-to-Setup-a-Microsoft-Teams-Meeting-300x150.png 300w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/How-to-Setup-a-Microsoft-Teams-Meeting-400x201.png 400w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Before\u00a0discussing\u00a0the steps to setting up a Microsoft Team meeting, it\u2019s important to note that you\u2019ll\u00a0<\/span><b><span data-contrast=\"none\">only\u00a0be able to do this with a paid subscription<\/span><\/b><span data-contrast=\"none\">.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">You can schedule all sorts of meetings on\u00a0Teams\u2014from\u00a0conferences to webinars.\u00a0Plus, you can\u00a0invite up to 1,000 users from within and outside your\u00a0organisation.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"none\">How\u00a0do I\u00a0schedule\u00a0a Microsoft Teams meeting?<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">Start your Teams meeting by setting\u00a0a\u00a0schedule via Teams or Microsoft Outlook.\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">On your Calendar Tab,\u00a0select\u00a0<\/span><b><span data-contrast=\"none\">New Meeting<\/span><\/b><span data-contrast=\"none\">. It should look like the following for both Mac and Windows PC:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Setting a new meeting via Teams:<\/span><\/b><\/li>\n<li><b><span data-contrast=\"none\">Setting a new meeting via Outlook:<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Meetings set on either Teams or Outlook will automatically show up on each platform. Just ensure that both apps are connected to the same account for it to sync.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">To add people to your meeting, type their names under the\u00a0<\/span><b><span data-contrast=\"none\">Add required attendees<\/span><\/b><span data-contrast=\"none\">. If they\u2019re within your\u00a0organisation, their usernames should appear directly under the field.\u00a0\u00a0Attendees will\u00a0then\u00a0receive\u00a0their\u00a0invites via email.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span data-contrast=\"none\">For external guests, type an email address,\u00a0and they should receive the invite all the same.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">If you intend to conduct a channel meeting, go to the\u00a0<\/span><b><span data-contrast=\"none\">New Meeting<\/span><\/b><span data-contrast=\"none\">\u00a0option and type the name channel\/s into the Add Channel field.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Alternatively, you can create a Microsoft Teams Meeting by selecting the\u00a0<\/span><b><span data-contrast=\"none\">Meet Now<\/span><\/b><span data-contrast=\"none\">\u00a0option.\u00a0Selecting this button should allow you to create a meeting name and generate a link to share.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Click on\u00a0<\/span><b><span data-contrast=\"none\">Get a link to share<\/span><\/b><span data-contrast=\"none\">\u00a0and share your meeting\u00a0with\u00a0attendees.\u00a0Note that you may have to manually admit guests from your digital lobby\u00a0if they\u2019re from outside your\u00a0organisation.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">To allow\u00a0specific\u00a0users to bypass this, click on\u00a0<\/span><b><span data-contrast=\"none\">Who can bypass the lobby<\/span><\/b><span data-contrast=\"none\">\u00a0and save your changes.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">You\u2019re almost there! Before initiating the call, check your audio and video (if applicable) status by going to\u00a0<\/span><b><span data-contrast=\"none\">Settings &gt; Devices.\u00a0<\/span><\/b><span data-contrast=\"none\">You should be able to adjust\u00a0your\u00a0mic and video settings.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">When you\u2019re all set, select\u00a0<\/span><b><span data-contrast=\"none\">Start Meeting\u00a0<\/span><\/b><span data-contrast=\"none\">to begin.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"none\">What can you do in a Microsoft Teams Meeting?<\/span><\/b><span data-ccp-props=\"{&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">During the meeting, you can adjust your background or device settings. You can also select\u00a0<\/span><b><span data-contrast=\"none\">Meeting Options\u00a0<\/span><\/b><span data-contrast=\"none\">to\u00a0allow users to bypass the lobby or present content.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">As presenters and guests, you can also\u00a0make use of the\u00a0<\/span><b><span data-contrast=\"none\">Raise Hand\u00a0<\/span><\/b><span data-contrast=\"none\">option\u00a0to encourage interaction. A\u00a0chatbox\u00a0is available on the right side of your screen as well.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"none\">Can you schedule meetings on Microsoft Teams mobile?<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">Absolutely! Like your desktop app, select the\u00a0<\/span><b><span data-contrast=\"none\">Calendar tab\u00a0<\/span><\/b><span data-contrast=\"none\">(found on the bottom of the app)<\/span><b><span data-contrast=\"none\">,\u00a0<\/span><\/b><span data-contrast=\"none\">and then select Schedule a Meeting.\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">As per usual,<\/span><b><span data-contrast=\"none\">\u00a0Add Participants\u00a0<\/span><\/b><span data-contrast=\"none\">or invite an existing channel.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">And yes, you can also join meetings via mobile.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">7 key things to remember about Microsoft Teams meetings<\/span><\/b><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\"><img decoding=\"async\" class=\"alignnone wp-image-38900 size-full\" src=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/7-key-things-to-remember-about-Microsoft-Teams-meetings_.png\" alt=\"7 key things to remember about Microsoft Teams meetings\" width=\"728\" height=\"365\" srcset=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/7-key-things-to-remember-about-Microsoft-Teams-meetings_.png 728w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/7-key-things-to-remember-about-Microsoft-Teams-meetings_-300x150.png 300w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/11\/7-key-things-to-remember-about-Microsoft-Teams-meetings_-400x201.png 400w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\">Make use of Teams\u2019 in-meeting interactive features. Raise your hand, use an emoji, or if you\u2019re a moderator \u2013 encourage people to answer via chat.<\/span> <span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">When sharing content, take control by only showing a specific window or screen.\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Working from home?\u00a0<\/span><span data-contrast=\"none\">Blur backgrounds or add an image if you want to. You can choose from existing backgrounds available on Teams, or opt to upload your own.<\/span><\/li>\n<li><span data-contrast=\"none\">If connected with Outlook, you can set alerts when a meeting is about to start.<\/span><\/li>\n<li><span data-contrast=\"none\">Make use of the\u00a0<\/span><b><span data-contrast=\"none\">Scheduling Assistant\u00a0<\/span><\/b><span data-contrast=\"none\">to ensure that the meeting time is convenient for all participants.<\/span><\/li>\n<li><span data-contrast=\"none\">Going to miss the meeting? Ask the\u00a0organiser\u00a0to record it for you. Make sure you get\u00a0consent\u00a0from all participants first!<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Turn on\u00a0<\/span><b><span data-contrast=\"none\">live captions\u00a0<\/span><\/b><span data-contrast=\"none\">and read\u00a0subtitles\u00a0while the meeting is ongoing. This is perfect for breaking barriers among international teams. It\u2019s\u00a0also great for assisting users who are hard of\u00a0hearing or have a noisy background.\u00a0<\/span><span data-contrast=\"none\">As of this writing, you can add up to 28 language options:\u00a0<\/span><span data-contrast=\"none\">English (US), English (Canada), English (India), English (UK), English (Australia), English (New Zealand), Arabic (Arab Emirates) (Preview), Arabic (Saudi Arabia) (Preview), Chinese (Cantonese), Chinese (Mandarin), Danish, Dutch (Belgium) (Preview), Dutch (Netherlands), French (Canada), French (France), Finnish (Preview), German, Hindi, Italian, Japanese, Korean (Preview), Norwegian, Polish (Preview), Portuguese (Brazil), Russian (Preview), Spanish (Mexico), Spanish (Spain), Swedish.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:720,&quot;335559737&quot;:0,&quot;335559740&quot;:259,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<h2><b><span data-contrast=\"none\">Ready for your next meeting?\u00a0<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">There\u2019s no denying that online collaboration tools like Microsoft Teams encourages\u00a0productivity\u00a0and streamlines\u00a0communication \u2013 you\u2019ll<\/span><i><span data-contrast=\"none\">\u00a0still<\/span><\/i><span data-contrast=\"none\">\u00a0need to ensure the safety of your company.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">While Teams is generally safe to use, do remind employees to be mindful when\u00a0sharing\u00a0confidential files or information.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Good luck\u00a0with\u00a0your next meeting!<\/span><\/p>\n<p><a href=\"https:\/\/www.crazydomains.com.au\/website-protection\/?utm_source=blog&amp;utm_medium=CD_ContentHub&amp;utm_campaign=set-up-teams-meeting\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"alignnone wp-image-36816 size-full\" src=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/09\/Site-Protection.jpg\" alt=\"Site Protection\" width=\"728\" height=\"245\" srcset=\"https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/09\/Site-Protection.jpg 728w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/09\/Site-Protection-300x101.jpg 300w, https:\/\/www.crazydomains.com\/learn\/wp-content\/uploads\/2021\/09\/Site-Protection-400x135.jpg 400w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Virtual meetings have become integral to running a business since COVID-19 force-launched the work-from-home (WFH) set up in 2020.\u00a0 Yes, sure, many companies\u00a0have\u00a0implemented remote work\u00a0before. But\u00a0we can all agree that\u00a0WFH\u00a0had its trajectory rise as cities went into lockdown.\u00a0\u00a0 Considering the innumerable advantages the remote working model offers businesses, WFH has\u00a0even\u00a0become a norm\u00a0for companies worldwide.\u00a0\u00a0 This [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":38903,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[1015],"tags":[5552],"coauthors":[1110],"class_list":["post-38899","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","tag-microsoft-teams"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - 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